Official Notice:

hilldale Lutheran church

agm march 28, 2021

Dear Members of Hilldale Lutheran Church,


Notice is hereby given that the Annual General Meeting (AGM) of Members of Hilldale Lutheran Church will take place on Sunday, March 28, 2021 at 12pm EST (noon) via Zoom.

Please note that this meeting notice is being made officially two weeks in advance of the AGM on our website, email newsletter, Facebook and announced at the two services proceeding the AGM.


While we recognize and acknowledge that holding our AGM by Zoom this year may be challenging for many of us, we must uphold our Consitution and By-Laws and conduct our AGM, at most, 90 days after our financial year-end as well as abide by Government Health and TBDHU regulations. Members will have the opportunity to join on their computer/laptop /tablet/cellphone with the Zoom app or by telephone.

On Sunday, March 21, 2021 at 2pm, we will have a Zoom Practice AGM Orientation where we will go over the main features of Zoom, how voting will take place, etc. <see link below>


In the meantime, I'd encourage you to join in the Virtual Fellowship Hour on Sundays at 11am to practice how to connect to Zoom and use the features in Zoom or register for a Zoom Orientation Session. Information can be found on our Virtual Ministry Page.

Nominations for Council Members closed March 14, 2021. The Annual Report and Zoom meeting links were emailed on March 20, 2021. 


Ontario has again extended flexibility for meetings under the Corporations Act. The Special Rules During Emergency that have been extended to May 31, 2021 include:

  • Allowing corporate member meetings to be held by phone or electronic means (Section 3; temporarily suspending s125.1 of the Corporations Act)

  • Allowing corporate director meetings to be held by phone or electronic means (Section 5; temporarily suspending s283(3.1) of the Corporations Act)

  • Allowing elections and votes to be held by alternate means when it’s not feasible to abide by the bylaws (Section 6; temporarily suspending s287(1) of the Corporations Act)

The time extension granted for annual meetings (section 7) was not renewed. The amendments allowing for deferred annual meetings will expire 120 days after the end of the emergency period. The emergency period began March 17. It ended when the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 came into force on July 24, 2020.



Nina Niemisto

Council Chairperson

Thank you to the MNO Synod Office for providing this helpful guide as we prepare for our AGM.

Hilldale Lutheran is inviting you to a scheduled Zoom meeting.


Topic: Hilldale Lutheran Church - Annual Meeting of Members (AGM)

Time: Mar 28, 2021 12:00 PM Eastern Time (US and Canada)


Join Zoom Meeting (CLICK ON LINK)

Meeting ID: 846 6370 9313
Passcode: 552474


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Meeting ID: 846 6370 9313
Passcode: 552474
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